SECOND DIVISION CONVENTION

THE AMERICAN LEGION

DEPARTMENT OF TEXAS

MAY 20 – 21, 2017

MINUTES

 

The Convention took place at American Legion Post 121 located at 722 Leroy Parkway, Elm Mott, Texas 76640. The official program is enclosed (Encl. #1).

On Saturday morning, May 20, 2017 before the training session Candidates for Department level offices were allowed to speak due to the fact that the 3rd Division Convention was being conducted this week-end as well in Castroville, Texas.

Candidates running for Vice Commander Phil Westerman and Don Toohey; Rusty Herman running for Judge Advocate; John Hince running for Commander all addressed the assembly.

Training on “How to Conduct a General Membership Meeting” was conducted by National Executive Committeeman C. W. “Butch” Sparks.

During the training session Jerry Hince gave reports on Public Relations (Encl. #2) and Legislation (Encl. #3) due to her need to attend the 3rd Division Convention.

Lunch was served at noon.

The Joint Session was opened at 1300 in the usual manner.  Connally High School Air Force Jr. ROTC presented the colors.

2nd Division President, Tone’ Mahon, introduced the Distinguished Guest Chair, Christine Trahan who introduced past and current officers of the American Legion Auxiliary.

2nd Division Detachment Vice Commander, Roy Fowler introduced past and current officers of the Sons of the American Legion.

2nd Division Commander Steve Cook, Jr. introduced past and current officer of the American Legion.

Department Commander Walter Ivie brought greetings from the Department and then some causing the meeting to run over into the time set aside for the business meeting.

Delisa Duncan Russell, Director and Peer Coordinator for Veterans One Stop was the guest speaker.

The meeting was closed in the usual manner.  The JrROTC Unit was presented a certificate of appreciation.

Meeting adjourned at 1425.

BUSINESS MEETING

At 1435 the meeting was called to order in the usual manner by Commander Steve Cook.

The Convention Call was read by Adjutant Lynn Sparks (Encl. # 4). Roll Call of Posts was taken.  There were 26 Posts and twelve officers present. (Encl. #5 & #6)

A motion was made by Dan King and seconded by Bryan Coleman to dispense with the reading of the minutes from last year’s convention.  Motion carried. (Encl. #7)

Department Vice Commander Lloyd Buckmaster brought greetings from the Department of Texas and spoke about the importance of membership.

Jeff Perkins addressed the assembly regarding the arrangement he has with Gordon Foods in the Dallas area.  They provide free food to the surrounding posts in the area.  Jeff is trying to set up an arrangement for the distribution center in the Houston area and needs Houston area posts to volunteer to pick up the food.

Butch Sparks gave the first reading of credentials and made a motion to accept.  Seconded by Bryan Coleman.  Motion carried.  (Encl. # 8)

REPORTS

Americanism, Children and Youth.  Due to Jimmy Mitchell’s absence Dan King read the reports and made a motion to accept.  Bryan Coleman seconded the motion.  Motion carried. (Encl. # 9a, 9b)

Community Service Bill Manbeck was not present.  His report is attached. (Encl. #10)

Constitution and By-Laws  Bryan Coleman brought up wording that needed to be adjusted to the C&BL concerning the election of Division Commander. (Encl. # 11)

Membership Organization & Post Activities, Training  Butch Sparks gave reports and made a motion to accept as read. Seconded by Bryan Coleman.  Motion passed. (Encl. # 12a, 12b, 12c)

National Security Report on file (Encl. # 13)

Oratorical and Historian Reports  Sheryll Jones was not present.  Reports on file. (Encl. # 13, 13a)

Resolutions Lynn Sparks read the following Resolutions of Endorsement:

·        John Hince – Department of Texas Commander 2017-2018. Put aside by Steve Kim, Post 159. (Encl. # 14)

·        Phil Westerman – Department of Texas Vice Commander 2017-2018. For information only. (Encl. # 15)

·        Donald W. Toohey – Department of Texas Vice Commander 2017-2018. For information only. (Encl. #16)

·        W. E. “Rusty” Herman – Department of Texas Judge Advocate 2017-2018. For information only. (Encl. # 17)

·        Dan Corbin – Department of Texas Judge Advocate 2017-2018. Set aside by Bryan Coleman, Post 560. (Encl. # 18)

·        Kimberly Biggerstaff – Department of Texas Sergeant-at-Arms 2017-2018. Put aside by Bryan Coleman, Post 560. (Encl. # 19)

Steve Kim, Post 159 made a motion to endorse John Hince for Department Commander 2017-2018.  Seconded by Billy Winters.  Motion carried.

Bryan Coleman, Post 560 made a motion to endorse Dan Corbin for Department Judge Advocate 2017-2018.  Seconded by Dewey Vaughn.  Motion carried.

Bryan Coleman, Post 560 made a motion to endorse Kimberly Biggerstaff for Department Sergeant-at-Arms 2017-2018.  Seconded by Cedric Patterson.  Motion carried.

Rules Bryan Coleman made a motion we should adhere to the rules.  Sheila Schulte seconded the motion.  Motion carried.

School Awards and American Legion Riders Advisor Bill Mahon gave reports and made a motion to accept as read.  Seconded by Bryan Coleman.  Motion carried. (Encl. 20a, 20b)

Sons of the American Legion Advisor Milton Chatham read his report and made a motion to accept.  Seconded by Bryan Coleman.  Motion carried. (Encl. # 21)

Women Veterans  Glenda Simon was not present. Report on file. (Encl. #30)

Finance Officer Sheila Schulte presented the preliminary report.  Bryan Coleman made a motion to accept.  Seconded by Robert Rodriguez. Motion carried. (Encl. #22)

Historian  Sheryll Jones was not present.  Report on file. (Encl. #32)

Hubmaster Robert Rodriguez stated that at first messages were getting sent by various sources, causing information being sent out multiple times. However, that has been remedied.  He made a motion to accept the report.  Seconded by Bryan Coleman.  Motion carried.

Judge Advocate  Bryan Coleman passed out copies of his report and a schedule for retention of records. (Encl. #23a, #23b,).  There is a new templet on the website for writing a Post C&BL. He also read the list of C&BL approved this year (Encl. # 23c). He highlighted some of the recurring problems across the state.

1)    A member cannot be removed from the American Legion without legal proceedings.

2)    Every Post should have Surety Bonds.

3)    Every Post having a club room should have comprehensive general insurance.

He made a motion to accept the report.  Seconded by Sheila Schulte.  Motion Carried.

 

DISTRICT COMMANDER REPORTS

 

2nd District Commander Report  Mark McClelland made a motion to accept the report

as read.  Seconded by Bryan Coleman.  Motion carried. (Encl. #24)

 

6th District Commander Report  Gary Towers was not present.  6th District Vice Commander Jack Sides read the Commander’s report and made a motion to accept.  Seconded by Bryan Coleman.  Motion carried. (Encl. #25)

7th District Commander Report  Ed Jarvis made a motion to accept the report as read.  Seconded by Bryan Coleman.  Motion carried. (Encl. # 31)

8th District Commander Report  Ruth Sholler was not present.  Bryan Coleman gave a report on 8th District and made a motion to accept.  Seconded by Sheila Shulte.  Motion carried.

11th District Commander Report  Ricky Wilson gave a report and made a motion to accept.  Seconded by Bryan Coleman.  Motion carried.

22nd District Commander Report  Jimmy Mitchell was not present.  Dan King read the report and made a motion to accept.  Seconded by Bryan Coleman.  Motion carried.  (Encl. # 26)

DIVISION COMMANDER REPORT

2nd Division Commander Report  Steve Cook read his report and made a motion to accept.  Seconded by Bryan Coleman.  Motion carried. (Encl. # 27)

AWARDS AND CERTIFICATES

All Committee Chairs and Officers were awarded Certificates of Appreciation.  All District Commanders were awarded plaques.

MEMBERSHIP TURN INS

Post 817 turned in 11 renewals and 2 transfers.

UNFINSHED BUSINESS

Cedric Patterson gave out Certificates of Appreciation for VAVS volunteers.

RECESS

The meeting closed at 1640.

 

JOINT MEMORIAL SERVICE

At 0900 the 2nd Division Chaplains conducted a joint service.  Janice Winters, Auxiliary; Alton Faulkner, S.A.L.; and Glenda Simon, Legion. Kimberly Palasota sang the Lord’s Prayer.  Unit Presidents were given candles for their deceased.  The S.A.L. Division Commander was presented a candle to represent their deceased.  District Commanders were presented with wooden staffs. Program attached. (Encl. # 28)

BUSINESS MEETING RECONVENES

At 1000 the meeting was called to order by Commander Cook in the usual manner.

Commander Cook recognized Past National Vice Commander Paul Dillard.

Lynn Sparks took Roll Call.  (Encl. # 5 and 6).  There were 27 Post and 13 Officers and Committee Chairs in attendance.

Butch Sparks presented the final reading of credentials (Encl. #28,28a,28b,28c,28d,28e,28f).  He made a motion to accept the report.  Seconded by Bryan Coleman.  Motion carried.

The following Candidates running for office were allowed to speak:

·        Dan Corbin running for Department Judge Advocate 2017-2018.

·        Milton Chatham running for Division 2 Commander 2017-2018.

·        Kimberly Biggerstaff running for Department Sergeant-at-Arms 2017-2018.

RESOLUTIONS OF ENDORSEMENTS

Lynn Sparks read the resolution for Milton Chatham 2nd Division Commander 2017-2018

Host Post, Unit and Squadron Resolution.  A framed copy was provided for each entity.

 

NEW BUSINESS

Finance Officer gave final report on the Silent Auction.  Total income $856.00 disbursed as follows: $342.40 to the Legion   $342.40 to the Auxiliary  $171.20 to the S.A. L. Bryan Coleman made a motion to accept the report.  Seconded by Lynn Sparks.  Motion carried.

 

Butch Sparks made a motion to make all of the necessary changes to the C&BL as was discussed yesterday. Seconded by Bryan Coleman.  Motion carried.

 

ELECTION OF DELEGETS

Ed Betina Post 388 made a motion to elect William Coakley as delegate to the National Convention 2017.  Seconded by Bryan Coleman.  Motion carried.

 

Ricky Wilson Post 223 made a motion to elect Danny Anderson as alternate delegate to the National Convention 2017.  Seconded by Robert Rodriguez.  Motion carried.

 

Bryan Coleman volunteered to pay for the registration fees for both delegates.

 

Lynn Sparks announced that the two delegates need to see her after the meeting to complete the necessary paperwork.

 

ELECTION OF SECOND DIVISION COMMANDER

 

Mark McClelland, 2nd District Commander made a motion to nominate Milton Chatham for 2nd Division Commander 2017-2018.  Seconded by Steve Kim.  Motion carried.

 

Dan Corbin made a motion that nominations cease and Milton Chatham be elected by acclimation.  Seconded by Bryan Coleman.  Motion carried.

 

Milton Chatham addressed the body.

 

ANNOUNCEMENTS

 

American Legion Department of Texas Convention will be held in Killeen, Texas July 12 – 16, 2017.

 

American Legion National Convention will be held in Reno, NV August 18 – 24, 2017.

 

 

CLOSING

 

     The Convention was closed in the usual manner.

Adjourned at 1105.

 

Respectfully submitted,

Lynn Sparks

2nd Division Adjutant 2016 – 2017